Collections management forms - privacy notice

Purpose 

Collections management forms (Object Entry Forms, Object Exit Forms, Loan Agreements and Research Permission Forms) used by High Life Highland Museums. 

Description 

The above forms are required in order to manage museum collections and archives, in accordance with the national Museums Accreditation scheme and Spectrum standards. The forms apply to material on loan as well as the collections owned by The Highland Council. The personal data you provide to High Life Highland Museums on these forms will only be used for collections management, copyright compliance and research purposes. The forms also ensure that any public acknowledgment will be in accordance with your wishes, including the right to remain publicly anonymous. 

If you don't give us your information 

In order to comply with legal ‘due diligence’ and the Museums Association Code of Ethics, we are unable to accept items for the collections from unidentified sources. Permission to access collections for research purposes could be denied. 

Conditions for Processing 

Legal obligation – we must collect personal information for legal purposes. 

Your rights 

• Access to personal data
• Rectification of personal data
• Erasure of personal data
• Restrict processing of personal data 

Find out more about your rights

Who we share your information with 

High Life Highland will not share your details with third parties. 

How long we hold your information 

Your information will be held indefinitely, for collections management, copyright compliance and research purposes and to ensure that any public acknowledgement is in accordance with your wishes. 

Automated processing

Your personal information is not subject to automated decision making or profiling. Collections Management Forms Privacy Notice • Data controller The data controller is The Highland Council (High Life Highland delivers services on behalf of The Highland Council). 

Data Protection Officer 

Contact our Data Protection Officer (service provided to High Life Highland by The Highland Council): 

Data Protection Officer 
Highland Council Headquarters 
Glenurquhart Road 
Inverness 
IV3 5NX
 

Tel: 01463 702029 
DPO@highlifehighland.com 

Supervisory authority

If you are unhappy with the way we have processed your personal information you can contact the Information Commissioner: 

Information Commissioner's Office 
Wycliffe House 
Water Lane 
Wilmslow 
Cheshire 
SK9 5AF 

Tel: 0303 123 1113 
https://ico.org.uk/global/contact-us/