Homeworking: This post is appropriate for a homeworking* request to be made (after an initial office-based training period). Any home-working arrangements would be agreed by the post’s line manager and the administrative base would be classed as Inverness for the purposes of expenses and travel claims. Initially, for training purposes, the successful candidate will be required to work from the office base.
Responsible to: Business Support Officer (Recruitment)
Actively promote a positive and collaborative workplace culture that supports the Charity’s purpose of Making Life Better and i-care values.
Provide a high standard of clerical support, using MS Office packages as required, i.e. Word, Excel and PowerPoint
Maintain a consistently high standard of organisation and efficiency through meticulous attention to detail and collaborative teamwork.
Ensure all recruitment related documentation, including application forms and letters, payroll forms, and Disclosure Scotland forms are processed accurately, promptly and confidentially.
Support individual Services with the recruitment processes and onboarding activities.
Ensure filing systems and personnel records are managed and maintained.
Deal with general enquiries, primarily through the use of a generic email inbox.
Make arrangements for meetings, including booking of venues, catering, agenda preparation and minute taking as required.
Financial administration including sourcing, ordering and processing of invoices using the organisation’s financial systems.
Personnel administration including maintenance of staff information, absence returns and leave recording.
Marketing and recruitment administration including responsibility for updating and monitoring quality and standard of web information.
Assist with making staff travel arrangements where required.
Assist other areas/units of the Service with particular projects or in the event of holidays or sickness.
Distribute materials and information throughout the Service as required.
Recording and distribution of mail, office cover and other duties, as required.
Maintain an awareness and knowledge of the risk management responsibilities appropriate to their role, as identified within the HLH Risk Policy and associated guidance documentation.
*** A Disclosure Scotland PVG check is not required for this post ***
High Life Highland is charity and our purpose is Making Life Better. We are a fun, friendly, caring, supportive, inclusive and proud organisation with strong people values based around integrity, community, accountability, respect and example. We believe if all our of employees strive to embrace our people values then, collectively, we give ourselves the best chance of fulfilling our purpose of Making Life Better.
High Life Highland (HLH) is committed to the protection and safeguarding of vulnerable groups,
including children and protected adults and believes that they should never experience any kind of
abuse. It has a responsibility to promote the welfare of those in vulnerable groups and to keep them
safe and to practice in a way that protects them. HLH expects all those with whom the Charity engages
to share this position. Where applicable, new positions will be subject to the appropriate level of
Disclosure Scotland checking; identity checks (address, date of birth), employment/experience history,
two references (one of which must be most recent employer, where appropriate), qualifications, Right
to Work in the UK (where applicable). The above will apply to anyone working on behalf of HLH (paid or
unpaid) including all board directors, staff, workers, volunteers, agency staff and students.
